Researcher name/initials 4. This guideline helps in naming electronic documents and folders consistently, logically and in a predictable way distinguishes them from one another at a … File naming conventions can be applied to files and folders on network drives, as part of digitization projects or to items in a content management system. Rule 61.09 of the Rules of Civil Procedurerequires parties to file electronic versions of their factums and transcripts on appeals. Add initials to the very ends of your documents if you want it to be clear who is handling each. Why use naming conventions? Some examples would be Structural Calculations, Geotechnical Reports, Kitchen Equipment Cut Sheets, COMchecks, Roofing The simple rules apply equally to electronic and physical files and folders. ŕ�w��)y��q�y�R�;eBk�g"V� %PDF-1.5 %���� To review examples of these tools or to request assistance in drafting documentation, please contact the Records Manager. Choose a format for naming your files and use it consistently. Descriptive file names are an important part of organizing, sharing, and keeping track of data files. Electronic Reading Room for DLA Procurement Data Files Names for DLA Procurement Data Files posted on this site will contain 10 characters. Naming conventions are rules which enable the titling of electronic and physical folders, documents and records in a consistent and logical way. This document explores the general characteristics of records, how records are used and referenced, and the file-naming rules that should be applied to all electronic records. The following naming conventions should be used when uploading documents online for building permit submittals. Here’s my easy 4-step file naming system: 1. Electronic Document Naming Conventions Here is an example of a document name using all seven elements of the naming convention .The ... • Click on ‘insert’ in the Outlook menu bar.Choose ‘Attach File’. This naming convention will assist with ease of location and consistency in storage of your documents in Council’s electronic document management system. This document explores the general characteristics of records, how records are used and referenced, and the file-naming Electronic File Naming Standards for Building Permits . Location/spatial coordinates 3. The most important rule with dates is to begin with the year first, then the month, then the day, in a YYYY-MM-DD format. The files are structured as follows: Use a simple file name beginning with the name, date, and event. Developing an FNC is done through identifying the key elements of the project, the important differences and commonalities between your files. This document explores the general characteristics of records, how records are used and If division is necessary, use underscores or dashes. Each file name should contain the same basic elements, separated by underscore (_) and structured as follows: 396 0 obj <> endobj The document files can be multi-page files and are part of your submittal but are not plans pages. See Classification: How to Organize Your Records, for more information on record classification [this section is under development]. The purpose of file naming conventions. Naming folders and files in a consistent, logical and predictable way means that information may be located, identified and retrieved by yourself or colleagues, as quickly and easily as possible. Establishing a file naming convention for employees is a key part of managing e-records throughout their lifecycle. �w8�qI�st:������ ���w�*�f&�i.잱eꆊK���. endstream endobj 397 0 obj <>/Metadata 36 0 R/Outlines 79 0 R/PageLayout/OneColumn/Pages 394 0 R/StructTreeRoot 102 0 R/Type/Catalog>> endobj 398 0 obj <>/ExtGState<>/Font<>/XObject<>>>/Rotate 0/StructParents 0/Type/Page>> endobj 399 0 obj <>stream File names should allow you to identify a precise experiment from the name. 427 0 obj <>stream The following file -naming convention incorporates best practices in electronic records management and information technology. Need help developing or documenting an organizational structure for your office? is usually indicated in the file names. File naming conventions help you stay organized and makes it easier to identify your files. Establishing office conventions for electronic file/folder naming will also prevent files from being misfiled and lost. Electronic documents are the files stored on shared drives, SharePoint, and other electronic repositories. This tip sheet provides examples of naming conventions; each unit may determine its own file naming procedure as long as it is applied consistently.
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