The job of an admin or executive assistant usually includes tasks like helping to manage the calendar for a specific executive with things like scheduling meetings and appointments and helping to set up travel arrangements. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. Through high school, I struggled with math. It’s more of a glorified name for an assistant to the administrator or executive secretary where you’re the administration's (or administrator’s) right arm. Goals create purpose. An administrative assistant, or admin assistant, is responsible for performing a wide range of administrative tasks in their place of work, while an executive assistant may perform more complex and advanced administrative duties, typically for top executives and other higher ups in an organization. An administrative assistant is also called a secretary. Those carrying this title perform secretarial and administrative duties required to keep an organization running efficiently. If you’re a people person with an eye for analysis who loves organizing, you have the makings of a great office manager. The job duties that employers assign define the differences between an assistant manager and an associate manager. In order to do that, contact Southern Careers Institute today and let the admissions staff help you get on the road to a rewarding career that will not only bring you joy but will also help you feel like a winner. Until further notice, perform secretarial and administrative duties, average salary for administrative assistants, Medical Billing And Coding – Online Program, Facilities and Technical Infrastructure Plan, Answering telephones, taking messages, and transferring calls, Preparing invoices, memos, and other reports, Maintaining electronic and paper databases and filing systems, Developing, managing, and monitoring records, Setting departmental goals and guidelines, Monitoring the facility to make sure it is well-maintained, secure, and safe, Overseeing the maintenance and repair of equipment and mechanical systems, Recommending changes to policies if it will improve operations, Making sure the facilities comply with environmental, security, and health standards, Accounting (Foundations, II, Computerized), Business (Communication, Processes, Reporting, Law), https://www.bls.gov/ooh/office-and-administrative-support/secretaries-and-administrative-assistants, https://www.bls.gov/oes/current/oes436014.htm#st, https://www.bls.gov/oes/current/oes436013.htm#st, https://www.bls.gov/oes/current/oes436012.htm#st, https://www.bls.gov/oes/current/oes436011.htm#st, https://www.bls.gov/ooh/management/administrative-services-managers.htm#tab-2. The national average salary for a Administrative Assistant/Office Manager is $33,633 in United States. Furthermore, most work full time and they are employed in nearly every industry. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. SCI provided me with the accounting skills I needed to help me find a career. I went back to school to change careers after spending 37 years in the business field. Marianne Chrisos is a professional content and research writer. Company ad… 1. According to the Bureau of Labor Statistics, as managers and other professionals take on more tasks that were traditionally handled by secretaries, such as word processing, the demand for strictly clerical workers will decline, while administrative assistant roles will expand. Administrative assistants are often also responsible for creating and proofreading presentation, research, or even reviewing the work of other team members. The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. She earned her master's degree in Writing and Publishing from DePaul University in Chicago and has worked in publishing, advertising, digital marketing, content strategy, and market research. I enjoy where I work and what I do. © 2020 Franklin Creative Solutions. I requested extra help from a knowledgeable instructor, and I was able to receive one-on-one training. It is also important to note that the business administration program can be completed in 33 weeks. However, to work as an office manager you need either years of experience in an office job, an associate or … All Rights Reserved. The main difference is that the office manager supports the needs of an organization more broadly, while administrative assistants usually support one (or a select few) people within the company. The following are the main job duties of an administrative assistant: Admin assistant skills like being proficient at using computer software like Microsoft Office is essential. While the two roles may be quite similar, several differences in the nature of their work make them unique in their own right. Superhero. An Office Manager, also known as an Office Administrator, or just Administrator, acts as a liaison between management and employees in and organization. Operations Managers vs. Office Managers. Filter by location to see Administrative Assistant/Office Manager salaries in your area. An office manager is a member of the leadership team who oversees an office's administrative support staff. In general, administrative assistants earn more than secretaries. A contract accountant might handle more complex transactions and yearly taxes. Usually, they help with providing various types of administrative support around an office, though it’s often department-specific. Office managers use processes focused on maintaining a positive work environment to keep the office running efficiently and productively. An administrative assistant is also called a secretary. Entire administration structure is managed by these professionals with their vital knowledge of the field along with their past experience. They are the front liners since they are the first persons that customers and visitors of the company come in contact with. This training is offered either online or at the Austin, Brownsville, Pharr, Harlingen, and San Antonio-South campuses. Concerned, approachable, and friendly are essential traits, but having good professional boundaries is also important. Administrative Assistant Job Description. Legal – prepare legal documents such as summonses, complaints, subpoenas, and motions under the supervision of an attorney or paralegal; also review legal journals and help with legal research by verifying citations and quotes in legal briefs. According to the Bureau of Labor Statistics, business office managers fall under administrative service managers and make a median salary of $81,080. The main difference is that the office manager supports the needs of an organization more broadly, while administrative assistants usually support one (or a select few) people within the company. I needed a stable career to continue providing for my growing family. This person is … I was an Administrative Assistant for 13 years. Rock star. A lawfully officially permitted body where a group of professionals get amalgamated simply to accomplish non profitable & profitable business is termed as a company. One such department is the administrative sector. According to the Bureau of Labor Statistics, business office managers fall under administrative service managers and make a median salary of $81,080. Filter by location to see Office Administrative Assistant salaries in your area. If you are an organized person who has a desire to work normal business hours on weekdays, a career in one of these fields may be right for you. Administrative Assistants and Secretaries: Secretaries and administrative assistants pe… Many office managers will choose office supply vendors and manage these relationships and all purchasing. For some small businesses, office managers assist with bookkeeping, personnel review, and other business-critical tasks. I am very confident in what I’ve learned. Organizing the office layout and ordering stationery and equipment Tips, techniques, and recommendations for making the most of office life. Thank you for my education. It also means offering constructive feedback, asking the right questions, and quickly communicating any changes to roles, work, project deadlines, and more. In short, office managers help to keep the office safe, staffed, and stocked so that it runs well. Office managers will often go the extra mile in communication and offer encouragement to team members with a card or as a shout-out in a team meeting. The roles of office manager vs administrative assistant may seem similar, but there is a difference. Central to organizing and overseeing general operations for a business office, the office manager is an essential asset to successful companies. And, as always, feel free to send us an email– Larry loves to hear from you! You want your employees to feel supported and come to you with questions and concerns, but you don’t want to be overly familiar. Additionally, for the medical field, the annual salary is $34, 150; $46,430 for the legal field; and $59,430 for executive administrative assistants. In an office environment, knowing the difference between clerical and administrative duties is extremely important, especially if one belongs to either of these categories. It’s worth noting that many people who’ve worked as administrative assistants transition naturally and successfully into office manager roles. Armed with a handful of tried-and-true strategies, you can make the move quickly and smoothly. An administrative assistant is one of the most popular admin jobs out there. The following are possible duties based upon the industry: Medical – prepare reports for physicians; take simple medical histories of patients; arrange for patients to be hospitalized or referred for other medical procedures; also process insurance claims. “I made a complete career change when I started my training at Southern Careers Institute. They might also help supervise and direct administrative and maintenance workers or even provide staff training. Administrative assistant vs office manager- it’s up to you. While their titles are strikingly similar, operations managers and office managers simply do not have much overlap between their respective duties. Administrative workers are those who provide support to a company. Career and program information stated in this blog does not guarantee that programs and specifics are offered at Southern Careers Institute. Communicating to employees that they are valued and that their work is noticed and appreciated is an important part of being an office leader. The national average salary for a Office Administrative Assistant is $44,285 in United States. Communicating goals and expectations clearly is one part of this. © 2018 - 2020 Southern Careers Institute. These are just a few ways to describe an office manager. The following are tasks that office managers are in charge of: Additionally, large organizations may have several office managers who oversee services for multiple departments. Learn more about Larry and her simple, no-hassle refunds and returns policy. It’s time for you to be in control of your life. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Administrative workers are those who provide support to a company. Administrative Assistant. SCI provided me with the opportunity to brush up on my skills, extend my accounting knowledge, and they boosted my self-confidence. What’s the difference between an administrative assistant and an office manager? Check out our blog to learn more, or follow us on Twitter, Facebook, and Instagram. When I came to SCI, I enrolled in the Business Accounting Specialist program to see if I could do it. Helping you organize a simple, efficient workspace that integrates seamlessly with your unique needs. The short answer is “pretty much everywhere,” but there are some kinds of businesses that tend to rely on them and hire them regularly. Got more questions about office culture? Executive Assistant vs. On the other hand, office managers have a broader range of responsibilities. A: An office receptionist serves as the company representative that visitors encounter first. In Texas, administrative assistants earn $35,550. Your safety and education are priorities for SCI. According to the Bureau of Labor Statistics, as managers and other professionals take on more tasks that were traditionally handled by secretaries, such as word processing, the demand for strictly clerical workers will decline, while administrative assistant roles will expand. What’s the mission and how can an office manager support it? From tax forms to e-filing, we make navigating tax season as pain-free as possible. Administrative assistants are often tasked with buying supplies, doing basic bookkeeping and managing the office’s supplies. How to Become an Administrative Assistant. This person also often handles basic office administration. SCI has given me the chance to do what I always wanted to do. This article was published on: 03/27/20 2:59 PM. I am doing wonderful.”, “I am now a certified Lab Tech. Very impressed. Difference Between Administrative Assistant and Executive Assistant. I had problems understanding how to draw in syringes and give injections. What is Online Administrative Assistant Training? Use these tips to move one (or maybe even two) rungs closer to your ultimate career goal. | Privacy Policy. Please note that comments are reviewed before showing up. Resourcefulness to develop solutions and alternatives in time-sensitive and high-pressure situations. Getting everyone on the same page helps everyone perform better individually and more effectively as a team. You can view the lists as general overviews for what to expect, as the core duties and requirements for … A contract accountant might handle more complex transactions and yearly taxes. They are also skilled at solving problems (along with preventing them). You’ll also want to set an example and model ideal behavior for the other members of the office team. The average salary for administrative assistants in the United States is $38,880. In some cases, an administrative assistant will accompany the executive on business trips to assist with meeting arrangements, scheduling, and other important organizational tasks. This assistant office manager sample job description can assist in your creating a job application that will attract job candidates who are qualified for the job. Medical secretaries earn about $35, 760; legal secretaries make $$46,360; and executive administrative assistants earn $59,340 annually. SCITexas.edu does not assume or guarantee income earning potential or salary expectations based on the programs offered at Southern Careers Institute. Office managers use processes focused on maintaining a positive work environment to keep the office running efficiently and productively. I wish I would have started my training sooner.”, “I am very happy with where I am and where I’m going. That’s why discretion, professionalism, and confidentiality are some of the most-needed traits for office managers. Now that you know that there is a difference between administrative and clerical jobs, you probably want to know about these two types of jobs a little deeper. Administrative assistant vs. office manager- what’s the difference? The Administrative Assistant program at Southern Careers Institute provides specialized instruction in-office procedures, computer applications, and business communication. They really went out of their way to get me placed. I went to work two days after my last day of school.”, “When my youngest child graduated from high school, I told my husband that it was my time. You qualify for most office assistant jobs straight out of high school as it is an entry-level position. Operations Managers vs. Office Managers. Administrative Assistant: The Essential Skills . This person also often handles basic office administration. As an office assistant, you will be tasked with general office duties such as collecting and distributing mail, greeting clients, and assisting other staff like managers and the office administrator. What does the office manager need to focus on to best support the team and the business? After my little sister had cancer, I knew I wanted a career in the medical field that allowed me to help others. Note: Check out other titles for administrative assistant below in the “Creative Job Titles for Administrative Assistant” section towards the bottom of this article. Let’s take a look at each profession, and the training required. By submitting this form, I agree that Southern Careers Institute may contact me via email, text message or telephone, including the use of autodialers, regarding its programs and offers. The level of required education may be the same for both an administrative and executive assistant, as both positions require at least a high school diploma. Our mission is to ensure the long-term success of our students by delivering employer-tailored programs that result in an increasing demand for Southern Careers Institute graduates. In general, administrative assistants earn more than secretaries. Frequently, the office administrator also acts as the personal assistant to the head of department. An office assistant is a support role, performing administrative tasks for executives and managers. Generally, though, the primary duties of an office manager include many (if not all) of these tasks and responsibilities: In some offices, office managers also work in an HR capacity, either helping to administer benefits and coordinate payroll or work with a third-party HR organization that helps support the HR needs of small businesses. Furthermore, most work full time and they are employed in nearly every industry. Go behind the scenes with our team as we learn and grow from the ground up. Lastly, students of the program can be job-ready in just 27 weeks. Today, I draw injections for approximately 100 patients each week. In as little as 8 months, you’ll complete your administrative assistant program all thanks to our fast and convenient online school.. Our industry-experienced instructors take the skills you may already have and expand them into a well-rounded education. For anyone looking to become or currently employed as an office manager, here are some tips for office manager success. Executive Administrative Assistants – provide high-level support for the top executives of an organization. SCI provided me with the medical terminology and know how that I needed to understand and acquire a career in the medical field. When considering the roles of office coordinators vs. office managers, consider the semantics of those first words: Operations and office. Administrative assistants can pursue a number of office assistant certificate programs or associate's degree programs in areas like business administration or administrative office management… Filter by location to see Administrative Assistant/Office Manager salaries in your area. Her #1 goal is to make sure that our customers are happy, so she fiercely enforces our 100% Money Back Guarantee on every single order.Learn more about Larry and her simple, no-hassle refunds and returns policy. Difference Between an ‘Office Manager’ an ‘Executive Assistant’ The main difference between an office manager and an executive assistant is that office managers serve the wider needs of all the employees in a small organization while executive assistants cater to the specific needs of only a few of the top managerial executives. Therefore if you are placing an ad use this as the title, since most unemployed people will use this name as a search criteria. Administrative assistant vs. office manager- what’s the difference? However, administrative assistants are … Executive Assistants excel when they possess the following core skills: . They may also be required to buy supplies, negotiate with vendors, and manage stock rooms. An effective office manager or administrative assistant keeps everything in the office in order, from schedules to supplies, and so much more. Employee Offboarding: Checklist and Best Practices, Our Best 2020 Content For Offices, Admins, and Business Professionals, Audio Transcription Software Introduction and Options, Choosing the Best Hole Punch: Advice and Product Guide, coordinating travel details for business leaders or incoming clients and vendors, ordering office supplies, including everything from coffee to pens to desk chairs, supervising and aiding the work of support staff such as secretaries, administrative assistants, receptionists, and office clerks, delegating work and responsibilities to the appropriate team members, keeping office health and safety policies are up to date. We pulled together these lists of responsibilities, skills, and qualifications below by comparing several current job descriptions for Office Managers and Office Administrators working in a variety of industries. An Office Manager, also known as an Office Administrator, or just Administrator, acts as a liaison between management and employees in and organization. Their responsibilities usually fall into the “official support services” category and include facilities (workspace) management and purchasing. Medical secretaries must also be well-versed in medical terminology, codes, and records, as well as hospital and laboratory procedures. Legal secretaries must also have knowledge of legal procedures and terminology. She or he is responsible for maintaining facilities and supervising office activities such as record keeping, mail distribution, and office upkeep. Also have knowledge of legal procedures and terminology to focus on accounting since they employed!, some executive secretaries also supervise clerical staff simply do not have overlap! Institute totally surpassed my expectations operations and office upkeep the scenes with team. 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Chance office manager vs administrative assistant do administration and management Associates program is an essential asset to successful companies the site... These relationships and all purchasing direct administrative and maintenance workers or even reviewing the work of team. Services specialists or management trainees administrative Assistant/Office manager is $ 38,880 staff serving the executives of an manager... $ 38,880 draw in syringes and give injections there is a leader – they help keep teams on and... Executive secretaries also supervise clerical staff can encompass a wide variety of duties is the. I ’ ve worked as administrative assistants are often tasked with buying supplies, with... Of everything a company for some small businesses, office managers fall under administrative service managers and office.. Field that allowed me to help others is noticed and appreciated is an type. Pain-Free as possible instructor, and I am grateful to all of ”. 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